School Counseling

The Xavier School Counseling Department encourages each student to understand his/her unique abilities and tries to foster the growth of the individual. Growth - socially, educationally and personally - causes stress. The School Counseling Department assists the student in coping with the stresses of adolescence. We also encourage each student to formulate educational and career goals and help him/her make steps to reach those goals.  The Xavier School Counseling Department is based on the Wisconsin Comprehensive School Counseling Model and the American School Counseling Association National Model, with specific implementation developed as a cohort of school counselors across the Diocese of Green Bay.  The School Counseling Program is broken down into four main components shown in the chart below: 

Delivery System Components  % of School Counselor Time
School Counseling Curriculum  15%
Individual Student Planning  45%
Responsive Services  25%
System Support  15%
Total  100%  

High School
Comprehensive School Counseling Program

Student Services 
Individual Student
Academic success Academic support Crisis counseling At-risk programming
Career development Attendance/trucancy Individual counseling Consulation, collaboration, teaming
Safety & wellness Course registration Referrals Parent nights
Social & emotional learning Individual advisement - career planning, course selction, PLAN/ACT - PSAT/SAT scholarships Supportive consultant Parent/community outreach
Transitions Individual learning plans Regular education accomodations plans Professional development
  Review of records   Program evaluation
  Student/parent conferences   Program management
  Test interpretation MAP/PLAN/PSAT/ACT   Service Learning
      System & community committees

More School Counseling Information...

2019-2020 School Profile

St. Francis Xavier Catholic High School is a co-educational, fully accredited (AdvancED and NCEA) Catholic school community. With state-of-the-art facilities, small class sizes and a curriculum consistent with current trends, we offer the highest quality faith-based education while stressing the importance of engaged leadership with moral and social responsibility.

2019-2020 School Profile

2020 Graduation Information

Graduation is scheduled for Wednesday, May 27, 2020
 at 7 pm at the Fox Cities Performing Arts Center. 

Graduation TimelineTranscript Release

This information found on this page is meant to give you access to everything you need to know about Graduation in one place.

Each senior will receive 6 tickets for ground floor seating.  Overflow seating (upper tiers) will be available in the main office approximately 2 weeks prior to graduation.  Tickets for graduation are free and there is plenty of seating.   If you have wheelchair accessibility needs, please contact Kim Hammen at

Forms for Students
After the Senior meeting in early May and prior to picking up graduation gowns, all seniors must fill out and turn in the documents:

  • Graduation Awards and Scholarship Information
    Return this form to Student Counseling suite by May 3, 2020.
  • Final Transcript Release
    Return this form to the Student Counseling suite by May 5, 2020.  

Graduation Caps and Gowns
Caps and gowns are automatically ordered at school in January.

Graduation Announcements
Visit to Brickhouse School Services  to look at graduation announcements and place your order. 

Graduation Party Information and Forms
Information will be posted closer to graduation date. 

Grad Ads
Interested in placing a graduation ad in the school yearbook? Click here to place an ad by visiting Jostens' website.  What a great way to acknowledge your senior’s great accomplishment!

Career Exploration

The Career Cruising program has tools to assist students in making informed decisions about their future career and education. Career Cruising features include:

  • World class assessments of skills and interests
  • Intuitive Career Exploration
  • Comprehensive educational planning for all post-secondary options
  • Career Portfolio Development

Xavier High School families are welcome to access Career Cruising by logging in through their Naviance Student account. Please note that much more information is available on the Career Exploration page in Naviance Student. Go ahead and explore!

College Fair

Xavier High School is proud to host the 22nd annual College Fair on March 10, 2020.  This fair is open to all students in the Appleton and Fox Valley region of Wisconsin.  

This years' College Fair was held on March 12th, 2019.  The event brought together over 100 colleges and over 1,500 students to help them and their parents explore a wide variety of educational options.

Xavier High School’s College Fair is sponsored by Xavier High School and is supported by the Fox Valley Counseling Associate and regional high schools. Please check back for information regarding the 2020 College Fair.

COLLEGE Counselors or Administrators:  if you wish to update your college description for the Student Guide, please email any changes to  To register, please see our College Fair Registration Form.


Registration Form **Coming Soon for 2020** 
W9 Taxpayer ID Form **Coming Soon for 2020** 

Meeting with Parents & Students

Parent Nights
All students – counselors are available at every Parent Teacher Conference night, in the School Counseling office on the 2nd floor. 
Freshmen – see Xavier website events for exact dates, but generally this occurs in the winter during the registration period for the following school year; review of general four year academic planning, discussion of course placement and Honors/AP/College credit courses,
Sophomores – Spring semester; a letter will come home at the end of January explaining the Student Parent conferencing and how to make your appointment.  Results of PreACT testing are explained, review of academic history and career development assessments, and pre planning for the college search process are addressed.
Juniors – see Xavier website events for exact dates, but generally this is done mid-winter to discuss college search planning, go over how students will be using the Naviance Student program to organize their colleges, letters of recommendation, activities resume and transcript requests.
Seniors – mid September; transcript review, discussion of graduation timetable and check of spelling for diplomas, college application process review, what colleges are looking for. 

We present scheduling options to all students by group guidance in classrooms (usually English or Religion classes) at the end of term 2 and beginning of term 3.  We follow up to make sure students have schedules set by March.  Each year students should review graduation requirements to make sure they are on track.  Transfer students should work with their school counselor to be aware of the adjusted credits for graduation and how all course requirements are being met.
We See All Students Individually

  • Fall Semester – Freshmen and Seniors
  • Spring Semester – Sophomores and Juniors
  • Mrs. Schuh – students with last names A-H
  • Mrs. Hammen – students with last names I-Q and all International Students
  • Mr. Neiswender – students with last names R-Z

Naviance Student

Naviance Student is a comprehensive website that you and your student can use to make plans about colleges and careers.  Naviance Student is linked with Naviance™, a service that we use in our office to track and analyze data about college and career plans, so it provides up-to-date information that’s specific to our school.  And with the upgrade, it is fully functional on a mobile device.

Naviance Student allows your student to:

  • Get involved in the planning and advising process – Build a resume, complete online surveys, and manage timelines and deadlines for making decisions about colleges and careers
  • Research colleges – Compare GPA, standardized test scores, and other statistics to actual historical data from our school for students who have applied and been admitted in the past
  • Research careers – Research hundreds of careers and career clusters, and take career assessments
  • Create plans for the future – Create goals and to-dos, and complete tasks assigned by the school to better prepare your student for future college and career goals.

To watch a video overview of what Naviance Student has to offer, please click here

Naviance also lets us share information with you and your student about upcoming meetings and events, local scholarship opportunities, and other resources for college and career information. 

Freshmen are given their registration codes in their first classroom meeting with the counselors and set up their Naviance Student account at that time. Counselors will set up accounts for transfer students.  Parents are typically set up with their access information during the sophomore parent conference. 

We hope that you will find this resource helpful. If you have questions about Naviance Student, please contact us. To visit our school’s Naviance Student site, click here.

For limited guest access to Naviance Student, you are welcome to take a modified view. The guest password is xavierranks1 . 

Planning for College

Xavier High School sponsors a Spring College Fair which will be held on the 2nd Tuesday in March. Over 100 college/technical school representatives are present.

Xavier High School students go through the college search and application process through their Naviance Student account. Direct links to applications will be found on the home page of a student’s Naviance Student account once he/she becomes a senior.
Other Searches
Students are encouraged to login to their Naviance Student account and view the “College Search” page for the most up to date information on a variety of college search websites.  We show students the college search capabilities of the School Selector in Career Cruising and SuperMatch in Naviance Student, but there are many options out on the web. 
Scholarship Info
Students can find this information in their Naviance Student account.  We maintain a database of scholarships Xavier students have received in the past, and there is access to a national list of scholarships.  Please also see the page “Paying for College” for more information on scholarship searches and general financial aid information.
Financial Aid
You must file a FAFSA form on-line to be eligible for financial aid and to be able to receive a financial aid package. FAFSA forms cannot be filed until after January 1. The FAFSA is free to complete.  A few out-of-state colleges require the CSS Financial Aid Profile in addition to the FAFSA form, and there is a fee for submission. Check with your college to make sure you need this.


College Goal Wisconsin
College Goal Wisconsin is a national event that provides free information and assistance to families who are filling out the FAFSA, the federally required form for students seeking financial aid, such as grants and loans. Completing the FAFSA is the first and most important step in qualifying for aid.

Resources – YouTube!


All Sophomores will take the PreACT in the fall. This test is highly recommended because it gives students an idea of how well they will do on the ACT college entrance exam. Students who qualify for extended time testing or other accommodations will be notified by the School Counseling office.  Results of the PreACT are shared with students at the end of term 2 or beginning of term 3, and then reviewed with students and parents during sophomore parent conferences.
Juniors will have the opportunity to take the PSAT. The PSAT is a good predictor of how students might do on the SAT college entrance exam. Additionally, the PSAT is the National Merit Scholarship qualifying test.  It is also just one more opportunity to practice with standardized testing, and some students find that they do better on the PSAT than the PreACT, and may choose SAT over ACT for their college entrance exam.
The PSAT is offered on the Saturday national test date, and results are returned to students usually toward the end of term 2. 

Sophomores can choose to take the PSAT as a practice exercise for when they take it as a Junior.  Each year we have had 15-20 Sophomores choose to take it a year early to better prepare for it in their Junior year.  This would typically be those who are very strong test takers and have potential as a National Merit Scholarship finalist (would be in the top 1% of test takers).

Registration for this exam takes place in September, and emails are sent to students and their parents with information on how and when to register.

College Entrance Testing
(Usually Juniors/Seniors)  
St Francis Xavier High School CEEB code: 500-063
ACT - This is the college entrance exam most commonly taken by Xavier students, and is accepted by most colleges in the United States.  Students register online for both regular and Extended Time on a National Test Date administrations. Special Testing requests must be done through the mail.  (Please see section on testing accommodations for full details)
SAT - The general exam is the SAT subject test, which includes Math, Reading and Writing.  There are also SAT II specific subject exams students can take in various subject areas.  Unless considering colleges on the East or West coast, taking the SAT probably is not necessary.  For an article that discusses the differences between the two exams click here.
The registration deadline for all tests is generally one month before the test date.  Specific dates can be found on the websites.  For the ACT, February, April and June tend to be the busiest months, so registration early is wise if you would like to test at a close location.
Many of the Xavier High School students have prepared for the ACT test by participating in an ACT test prep class.  This class is available one week prior to the September, October, April, December, February and June test dates. Registration forms are available on the website and also in the School Counseling Office.  Again, it is wise to register early to make sure spots are available.
TOEFL – this exam is for International Students planning on attending college in the US.  Most colleges will have this as an additional requirement for entrance. For more information on the TOEFL, click here.
Testing Accommodations – Requests for accommodations on college entrance exams (ACT and SAT) or AP exams and then continuing accommodations at the college level depend heavily on having documentation of the student’s disability that is no older than three years prior to the school year in which the request is made.  Most diagnoses have been made prior to high school, so generally a reconfirmation is needed.  Having this done in the sophomore year allows the documentation to be current for both the junior and senior year testing requests, as well as the first year of post-secondary education.  Disabilities that may qualify for accommodations would include (please see website for all possible accommodations and circumstances):

  • ADHD, Learning Disability – Reading, Writing, Math, Dysgraphia.  (Extended Time on a National Test Date or Special Testing, depending on severity)
  • Disabilities where a reader may be requested would be specifically for the Learning Disability – Reading.  (Special Testing)
  • Large print materials can be requested for those with a visual acuity disability, or students with motor control issues who are not able to fill out a standard size scantron. (National Standard Time with Accommodations) 
  • Students with Irlen Syndrome can request to be allowed to use colored overlays during testing. (National Standard Time with Accommodations)
  • Students with Diabetes may request stop the clock breaks to check blood sugar if this is necessary, and/or bring snacks (National Standard Time with Accommodations)

How to Request

  • Discuss the need for testing accommodations with your school counselor during your Student Parent conference in your Sophomore year.
  • If needed, make sure you have current documentation, possibly necessitating a visit to a licensed psychologist for learning disabilities, your physician for physical disabilities.
  • Notify Mr. Neiswender of when you intend to take the ACT, preferably at the beginning of your junior year so we know when the requests will be going out and he can fill you in on the details of how to make the request.


Current XHS Seniors – Log into your Naviance Student account.   Indicate you have applied to the college you are requesting a transcript for.  Make sure that if it is a Common App school, you have indicated whether or not you are using the Common App.  If yes, then go through the Common App matching process.  You are now ready to request a transcript in Naviance Student! 

Xavier Alumni Transcripts
Click here to request Alumni transcripts. This provides you with the ability to request transcripts through Parchment. Transcripts requested online are sent securely to the colleges, universities, or scholarship funds that you select. You may track your request online, and you will also receive an email notification when we approve your transcript request, and again when your transcript is mailed (or delivered electronically, based on the delivery preference of the destination that you selected). 

Note to recent grads:  You do not login to your Naviance Student account to request transcripts after you have graduated and grades have been rolled over.  We will have sent out your final transcript to the college you indicated you were going to attend.  Once your final transcripts have been sent, you are considered an alumni.